Part I introduction is already completed and found in the file Aaron Swenson Week 2.
The memo and attachments should be drafted in a Word document with the project charter, RACI chart, and Gantt charts included in an appendix. In the memo, describe background information about the project, detail information about a specific project risk, and propose a recommended risk mitigation strategy to the leadership team.
The memo will make use of the following project scenario: Regatta University is a leader in both traditional education and career-path development, including in emerging fields. The university prides itself on staying on the leading edge of curriculum and degree programs, learning methodologies and instructional technologies, student services, and demonstrated student success. “The future is here and now,” the university’s president, Martha Yoon, likes to say.
Regatta serves approximately 8,000 students at locations including the original campus in Augusta, Maine, and satellite campuses in Ventura, California; Dayton, Ohio; and Hilo, Hawaii. In a typical term, approximately 40% of Regatta’s students take courses at a distance through the university’s online education hub. Enrollment growth has been strong, increasing by 4 to 8% each year for the last decade.
The memo will analyze and recommend mitigation strategies for one project risk. The risk chosen to focus on is “There is a risk that the ambiguity in the project scope (it only defines “graphical element” but not what type) will lead to requirement changes by the stakeholder during development, affecting both the budget and schedule”.
Table of Contents
Students leverage a web portal to access university-related information and resources. Content within it can be targeted to all users or to those within a pre-specified role (e.g., students at a particular campus) or it can be user-specific.
As an academic institution, one piece of information critical to students is their current progress in their degree program or programs.
The purpose of the student degree progress project is to create an area to display user-specific academic progress.
University leadership requested this project to promote student awareness and provide students easy access to their degree progress.
The purpose of this project is to create an area that displays user-specific academic progress within the appropriate roles, leveraging data through a back-end system. This project will include the necessary modifications to the back end to relay this information. More specifically, this project will include the following:
- Creating the graphical elements in a web-friendly format
- Creating the necessary web view to accommodate the graphical elements
- Creating the necessary changes to the back end to prepare data supporting the student information
- Creating the necessary web service to securely expose the student’s information to the graphical elements and web view
Due to business-specific processes, some students, particularly those who have been pursuing a degree for over four years, may not be able to see their academic progress using the deliverables of this project. Changes to the back end to expand this functionality are out of scope, as are any changes intended to enhance functionality to provide additional data beyond the academic progress already captured in another system.
- The project will provide the functionality described within the preliminary scope statement.
- The project will be delivered without incurring any additional expenses.
- The project will be delivered free from any significant defects or without causing any down time.
- The project will be delivered no later than two weeks from the target time frame defined within the milestone schedule below.
- Additional funding is not available.
- The information available to students is derived from data within the back end and is as accurate, timely, and available as the source data and its structuring.
- No major changes in formatting or scope will be presented during the life of the project.
- Project Charter
- Project Management Plan
- User Interface Mockup
- Architectural Design
- Test Plan
- Test Scenarios
- Introduction: Using the Student Degree Progress Project Charter document, the RACI chart in the Project Management Documents workbook, and the Gantt Chart document as guides, provide background information on the project you are working on.
- Describe the purpose of the project and the end objective, including where this information is documented.
- Identify the key stakeholders involved in the project, including an explanation of their roles and responsibilities.
- Describe your own role and responsibilities on the project team, citing specific information from the project’s Gantt chart.
- Explain the triple constraint relationship between the project’s scope, schedule, and budget. Support your response with examples from the project materials and your experience in adding the new element to your project during
- Project Risk: Select a risk from the list in the Project Management Documents workbook. Using these project management documents as guides,
provide detailed information about the specific project risk.
- Explain why this risk requires attention. Support your response with examples from the project management documents.
- Describe any dependencies within the project that may be affected by this risk. Provide specific examples from the project management
documentation to support your response.
- Explain the implications for the project within the context of the triple constraint if this risk is not addressed.
III. Risk Mitigation: Using all available project documents as guides, recommend a risk mitigation strategy.
- Explain the steps that need to be taken in order to mitigate the identified risk.
- Explain in detail how the proposed mitigation strategy will affect the project. Include any tradeoffs that must be made to accommodate the mitigation strategy, and consider the triple constraint and any other variables that you deem important.
- Defend why your proposed mitigation strategy is the best course of action for the project team.
- Conclusion: Summarize the project needs in your project risk and mitigation proposal for your stakeholders. What are the most important pieces of information to take away?
- Communication: Your risk mitigation email memo attachments will be evaluated based on the following elements:
- Develop email communication in a clear and professional way, using language appropriate for the audience of stakeholders.
- Attach supporting documentation to aid in the communication of your mitigation strategy.